Privacy Policy

SUN CITY TEXAS COMMUNITY WEB PORTAL

PRIVACY POLICY

 

 

Purpose

 

The purpose of this Privacy Policy is to establish clear standards and guidelines for publishing the personal information of individual residents on the Sun City Texas Community Web Portal. These standards and guidelines reflect an attempt to balance the desire of the CA to provide an electronic medium through which individual residents may connect and strengthen community bonds, and the need to protect individual residents from unwarranted and undesired intrusions upon their privacy. (See Sun City Texas Community Web Portal User Agreement for important information about disclaimers of liability and restrictions on the use of the Web Portal).

 

 

Defined Terms

 

As used in this Privacy Policy for the Web Portal, the following terms have the stated definitions:

 

Publishable Personal Information (“PPI”): PPI includes certain identifying information about a specific individual resident and member of the CA which is collected by the CA and: 

(a) is not deemed Confidential Personal Information; or

(b) has not been subject to a specific request from the resident that it not be published. 

The PPI includes and is limited to the following information: first and last name, CA ID number, street address, Sun City neighborhood number, home state, telephone number, e-mail address, and membership in recognized CA organizations, committees and boards.

 

Confidential Personal Information (“CPI”): CPI includes the following:

(1) That certain identifying information about a specific individual resident and member of the CA which would be deemed PPI except that the resident has requested that the information not be published;

(2) social security numbers, birth dates, and other identifying information that could be used in conjunction with identity theft;

(3) any financial records or data of individual residents; and

(4) any other information about individual residents that is not deemed PPI.

 

Online Resident Directory: That portion of the Web Portal which stores the PPI of individual residents and from which the information is displayed to residents and CA staff members who are logged in with their personal password. 

 

Printed Resident Directory: That certain printed document that mirrors the information contained in the Online Resident ial Directory, and which the CA may from time to time print and distribute to the membership of the CA,  solely for their personal, non-commercial use.

 

Sun City Texas Community Association (“CA”): The legal entity responsible for operating and governing the Sun City Texas community, in accordance with its Articles of Incorporation, Bylaws, Declaration of Covenants, Conditions and Restrictions, and other governing documents.

 

 

 

Policies

 

1.          No Confidential Personal Information: The Web Portal shall not contain, publish or otherwise provide access to any CPI of individual residents.

 

2.             Electronic Connection to CA Computer Files: The CA shall not permit any electronic connection between the Web Portal and any other computer systems used by the CA to manage community operations and services, except to the extent that the CA establishes reasonable safeguards (e.g., firewalls, encryption, etc.) to ensure that such a connection cannot be used to access, view, copy and/or manipulate data stored on said other computers through the Web Portal.

 

3.             Publishing of Printed Resident Directory: The CA shall be allowed, from time to time, to create a Printed ResidentDirectory from the PPI contained in the Online Resident Directory, and to distribute the Printed Resident Directory to all residents, solely for their personal, non-commercial use.

 

4.          Ability of Individual Residents to Restrict/Prohibit Publishing of PPI: Any individual resident, at any time, may restrict or prohibit the publishing of some or all of his PPI on the Web Portal. The process for creating or removing such restrictions or prohibitions shall be as outlined in the Sun City Texas Community Web Portal User Guidelines.

 

5.             Restrictions on Access to and Distribution of PPI: 

 

                A.                Passwords:  Electronic access to that portion of the Web Portal containing the Online Resident i Directory and PPI of individual residents shall be controlled by unique passwords set by individual community residents and CA employees. A user of the Web Portal shall be permitted access to the Online Resident Directory and the PPI only after having logged-in to the Web Portal by use of their CA ID number and password. The passwords shall not be visible or accessible to other users of the Web Portal, and shall be stored in an encrypted file separate and apart from the Online Residential Directory.

 

                 B.                Restrictions on Distribution of PPI:  The CA, its staff, and community organizations/entities with access to the PPI on the Web Portal shall not sell, distribute or publish the PPI to third-parties, unless required by law or with the prior written consent of the affected residents. Under the rules and policies of the  CA, individual residents are subject to these same restrctions on selling, distributing, publishing or otherwise making available the PPI of any other resident; see the Sun City Texas Community Web Portal User Guidelines. 

 

6.               No “Cookies”; Tracking of Usage:  The Web Portal shall not use “cookies” or other software codes intended to track the pages viewed on the Web Portal by individual residents. Nevertheless, the CA shall be permitted to track log-in data of individual users and to collect statistical information about usage and user solely to understand general usage patterns and loads on the web server.

 

 

Approved by the Communications Committee

Reviewed and approved by CA Board; September 28, 2006