The Ballroom

The 9000 square foot ballroom boasts a nice dance floor and stage.   The stage may be used for a band that you contract with. The room is set up per your instructions.   We use round tables for the most part and long tables for the gift tables, cake tables, buffet tables.   Usually by 10:30 a.m. the room is set up; however, you must check with the set up coordinator for the exact time.    You will be given ample time to put your centerpieces on the tables and to make sure the set up is to your liking.

The maximum capacity is 550 people, but it all depends on the type of set up you require...(e.g.: round tables, long tables, cake table, gift table, head table, reception table, dance area, etc.).

Smoking is allowed only in the beautiful patio area located outside at the end of the lobby (there are benches and sand filled stands for that purpose).

If you want to have additional tables and chairs in the PATIO for your guests you may rent it at a cost of $50 per hour.   You would; however, be responsible to rent tables/chairs.  Setting up and taking down of tables and chairs on the patio would be your responsibility.         

Decorations: You are responsible for providing any decorations on the tables. No taping, nailing nor stapling on the walls.   No rice, bird seed or rose petal throwing in the ballroom (bubbles are okay, silk rose petals okay).   You may bring any type standing free form decoration (e.g., Benjamin ficus trees with twinkling lights, an archway, candelabras, etc.) as long as all are removed at the end of the evening or you are welcome to make arrangements to have the larger items picked up the next day (we will safely set these out in the hallway for you).   

Catering: Click on Approved Caterers on the left a for a list of approved catering companies. Only these companies may be used for catering. You would be responsible for the separate contract with a caterer.

Alcohol: Currently we allow you to save money and bring your own alcohol or have it delivered (e.g., margarita machine, kegs of beer, assorted liquors, etc.).  You may not have a cash bar . We are not allowed to sell alcoholic beverages on the premises..  

Security: A Williamson County Sheriff deputy will be present during any function where alcohol is served.   The cost to you will be an additional $25 per hour.    We will make the arrangements. Payment would be your responsibility the day of the event.

Ballroom Rental: The entire ballroom is rented from 10:30 a.m. to midnight for $3,000. Once you decide that Sun City will be your choice in which to host your Wedding Reception, a $200 refundable Damage Security Deposit must be paid on the date of securing a room (this amount will be sent back to you within 10 business days after the wedding reception if no damage occurs).    Rental parties must pay a non-refundable deposit equal to 1/2 of the rental fees no less than 6 months prior to the event, and pay the balance of the rental fees due on or before 90 days prior to the event.      

Cancellations: Please click on Cancellation Policy on the left to read the cancellation policy.