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Club Charter
THE SUN CITY COUNTRY LINE DANCERS
CONSTITUTION and BY-LAWS of
The Sun City Country Line Dancers Club
Sun City Texas 2
008
(Amended on November 7th, 2007)
ARTICLE I
NAME AND OBJECTIVE
Section 1
.
The name of this organization shall be THE SUN CITY COUNTRY
LINE DANCERS, hereinafter referred to as Club.
Section 2.
The objectives of this organization shall be to:
a. .
Let Club members
learn and dance country/western line dances.
b.
Encourage fellowship
and friendship among members.
c..
Encourage exercise by
way of dancing.
ARTICLE II
MEMBERSHIP
Section 1.
The membership of this club shall be open to all Sun City Texas residents.
Section 2.
Commencement and continuation of membership requires timely payment
of dues as provided elsewhere herein.
ARTICLE III
GOVERNMENT
Section 1.
The officers of the club shall be President, Vice President, Secretary and
Treasurer.
Section 2.
All Officers must be full time residents, not seasonal residents, of Sun City
Texas.
Section 3.
Primary responsibility for management of the Club's activities shall be vested in
the Executive Board consisting of the current officers.
Section 4.
The
officers of the Club shall be elected
annually. This election will be held in November.
The term of office will begin on the first day
of the new year.
Service in the position of an officer shall be:
a. As President - limited to two consecutive, elected terms. The member may serve in
this position again after one year of non-service as President.
b.
As Vice-President, Secretary,
and Treasurer, - unlimited terms in any or all of these positions as approved
by the membership via elections
Section 5.
The responsibilities of the Officers of the Club are as follows:
a. President-shall serve
as the general spokesman and representative of the
Club with the follow duties: Officiate at all Club events. Call
meetings of the Executive Board and the entire
Club as necessary.
b.
Vice President-shall perform the
duties of the President in the latter's
absence and shall perform other duties as assigned by the
President.
c . Se
cretary-shall
keep all records and minutes of the meetings of the
membership
and the Executive Board, shall maintain a roster of the members, shall
notify members of any meetings (including the purpose of the meeting)
and shall furnish the Association with such
reports as may be necessary.
d.
Treasurer-shall receive all dues
and other monies paid directly to the Club,
shall disburse Club funds in timely payment
of all bills owed by the Club,
shall maintain appropriate books, ledgers and
other accounting records
reflecting the financial transactions and current financial
condition of the
Club. These records shall be retained for a period of seven years. These
shall be furnished to the Association upon request.
The Treasurer will
report to the Club membership the financial
condition of the Club at the
annual business meeting.
ARTICLE IV
FINANCES
Section 1.
The Club's fiscal
year shall be January 1 through December 31.
Section 2.
Membership annual dues shall be determined by vote of the membership.
Section
3
.
Membership annual dues of $12.00 shall be due the first day of the calendar
year. Dues shall be prorated until July 1 and after
that a flat rate of $6.00.
Section 4.
Dues will be considered delinquent if not
paid within the 30 days of due date and
the member will be dropped from the membership roll.
Section 5.
Members are not eligible to vote or hold
office unless their dues are paid in full to date.
Section 6.
All expenditures over $
200 must be voted on by the Executive Board and require two officer signatures on
the check. All expenditures of over $1,000
must be voted on by the membership. Any expenditure not for the use of the Club
(donations, etc.) shall be by a vote of the membership
.
S
ection 7.
A checking account in the Club's
name shall be established by the Treasurer.
The Treasurer is authorized the issue checks of $200.00 or less for the Club’s
use.
Section 8.
The financial records of the Club shall be audited
annually, as near as possible
to the date these records are to be transferred to the incoming Treasurer.
The
audit committee
shall consist of the outgoing President, the outgoing Treasurer,
the incoming President and the incoming Treasurer.
ARTICLE V
EXECUTIVE BOARD
Section 1
.
The Executive Board of the
Club shall exist of the President, Vice-President,
Secretary and Treasurer.
Section 2.
The Executive Board members are elected for
a one-year term and will serve
without compensation. The term of office will begin on the
first day of
the year.
Section 3.
Should the office of the President
become vacant or if the President is recalled,
the Vice-President will succeed to that position. Should any
other office
become
vacant or be recalled, the President will fill the vacancy by appointment from the
membership, subject to approval
of a majority vote of the membership at a called meeting.
Section
4
.
The Executive Board shall meet when deemed necessary by any member of the board.
Notice of board meetings shall be posted via e-mail
and/or
telephone to the membership. Board meeting
shall have 3/4 of the entire
Board
with each member having one vote.
Section 5.
All decisions made
by the Executive Board must be approved by majority vote of club members present at
a called meeting.
Section 6.
The executive Board will call an annual meeting of the membership in November for
the purpose of electing new officers. Business
etings of the entire Club shall be determined by the Executive Board, but no more
than once a quarter, unless extenuating circumstances dictate. Members attending such meetings
shall vote as individuals having one vote each. A majority of
the votes cast at any meeting shall decide any issue, motion, election or other
action of the Club.
Section 7.
The Executive Board maintains authority over the use of the Official Club databases,
including (but not limited to) membership and music databases. Use or distribution forpurposes
other than official Club business by an officer or other Club member is subject to
disciplinary action by the Executive Board.
ARTICLE VI
AMENDMENTS TO THE
BY-LAWS
Section 1.
A majority vote at a called meeting is required to amend the by-laws.
Section 2.
Any member may propose an amendment to the by-laws.
Section 3.
Proposals to amend the by-laws must be submitted to the Secretary in writing, must
be signed by the person proposing the
amendment and must be
accompanied by a statement of rationale. If approved by the Executive
Board, the proposed amendment
shall be presented to the membership at the annual meeting or a duly called meeting
for such purpose.
Section 4.
Amendments will become effective upon adoption by membership.
ARTICLE VII
DISSOLUTION
A two-thirds vote at a meeting duly called for such purpose, a quorum being present
and required
notice being given is required
to dissolve the Club. Prior to the Club dissolution, all debts
will be satisfied and all property and assets shall be
turned over to the Association.
For Sun City Line Dancers Club
__________________________________________
Title: President
For the Community Association
__________________________________________
Title:
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